Heads of University Management & Administration Network in Europe

Practical Information

Contact Information:

Nadine Aelbrecht – Ghent University
Email: here

Riet Van de Velde – Ghent University
Email: here

Tim Evans – HUMANE Secretariat
Email: here

Venue Details

The HUMANE Sustainability Summit will take place at:

UFO – Universiteitsforum
Green Hub
Sint-Pietersnieuwstraat 33
9000 Gent

Google maps link is available: here


The updated programme is available: here

Summit Fee

The Summit fee for members (including staff from their institutions) and HUMANE Residential School alumni is €1,155. For non-members the fee is €1,600. The Summit fee includes the Welcome Dinner and the Monday dinner, two lunches and coffee breaks.

Covid 19 Important Information

Covid 19 requirements change quickly at the moment so please check the situation frequently for both your departure country and Belgium.

Belgium currently applies code yellow regulations – the lowest level.

Certificate – Vaccination / proof of recovery / certified negative test

The EU Digital COVID Certificate (or for participants from the UK, the NHS Covid Pass) is accepted in Belgium where it can be used as proof of vaccination.

Please always carry your certificate with a QR code. Make sure that the QR code is valid and readable. We recommend that you always have a hard copy as well as a digital version on your smartphone.

IMPORTANT: For entry into Belgium from countries outside the EU and not on the White List (attention – the UK is not on the white list) please do not forget to complete the Passenger Location Form at least 48 hours before you arrive in Belgium as required here, it is recommended to also have a paper copy with your travel documents.

Belgium Government Information

For further information regarding the requirements for entry into Belgium, tests and proof of vaccination or recovery, please check the webpage of the Belgian Government here.

You will need to check the equivalent ministry’s website in your country to understand the rules for re-entry to your home country.

City of Ghent Covid 19 measures to contain the virus

Information about requirements in the City can be seen: here

Ghent University requirements

Please refer to the University’s Covid information page.

Face mask requirement

Under code yellow wearing a face mask is mandatory in the following locations (and for everyone from 12 years of age):

  • public transportation (including platforms and stations);
  • airports;
  • medical facilities (hospitals, elderly homes, vaccination centres, test and triage centres);

IMPORTANT: Only surgical and FFP2 type face masks are permitted. Cloth, fabric and other face coverings are not permitted.

Travel provider information

Your airline or other travel provider will provide you with comprehensive information on travel to and from Belgium. Please consult their webpages carefully when you book your travel and read all the required information for your specific situation


You are responsible for your own hotel reservation.

The local organiser has suggested the following hotels in the neighbourhood of Ghent University. However there are many other hotels in Ghent. There are no specific rates for these hotels for the Summit, and we suggest that participants consult websites like booking.com, along with the hotels own website, to see the best rates available.

Hotel Harmony ****
Kraanlei 37, 9000 Ghent
+32 9 324 2680

NH Belfort ****
Hoogpoort 63, 9000 Ghent
+32 9 233 3331

Hotel Onderbergen ***
Onderbergen 69, 9000Ghent
+32 9 223 6200

Hotel Ibis ***
There are three Ibis hotels in Ghent, two of which are located in the centre of Ghent:

Ibis Gent Centrum St Baafs Kathedraal
Limburgstraat 2, 9000 Ghent
+32 9 233 0000

Ibis Gent Centrum Opera
Nederkouter 24, 9000 Ghent
+32 9 225 0707

Meals and Social Programme Information

  • Lunches and coffee breaks will be taken at the times indicated in the main programme.
  • The Summit welcome drink and dinner will take place on Sunday plus the dinner on Monday. Both are included in the Summit fee. Venue details will be sent via email to registered participants.


How to get to the UFO Campus

From the train station Gent Sint-Pieters

The UFO is situated near the tram station “Verlorenkost”, “Savaanstraat” or “Zuid”, or the bus station “Zuid”. Check here for the best options.

  • Tram 1 (stop Verlorenkost or Savaanstraat)
  • Tram 21 or 22 (stop Zuid)
  • Bus 55 (S), 57, 58 (S), 70 to 72, 76 to 78 (bus stop Zuid)

From the bus or tram station

If you get off at the ‘Zuid’ stop, keep the library to your left and the shopping center to your right and walk uphill. Cross over at the traffic lights and walk down the Lammerstraat. At the end, turn left. A little further on your left you will find Green Hub on the ground floor in the University Forum (UFO).

From the ‘Verlorenkost’ stop, continue along Kortrijksepoortstraat and turn right into Bagattenstraat. Walk all the way down the street and you will see the building on the other side to the right.

At the ‘Savaanstraat‘ stop, walk back and take the Bagattenstraat on the left.

When you arrive at the building, take the entrance left, on the ground floor.

With the car

From Antwerp, Brussels, Ostend, Kortrijk (E40, E17).
Follow exit ‘Gent Centrum’, then follow ‘Alle Richtingen’. Once down, turn left at the traffic lights (under the viaduct) onto the city ring road. Follow this road until the fourth traffic lights. Turn right into the Kortrijksepoortstraat. Drive up to Plateaustraat and turn right there.

To get to the parking lot at Sint-Pietersplein turn earlier, at the third traffic lights, right into the Kunstlaan. You cannot cross the Sint-Pietersplein, but you can still enter the car park.

From there it is only a 5 minutes walk to the UFO.

From the airport
From Brussels Airport take the train to Gent Sint-Pieters. More information: here
From there take the bus or tram to the UFO.


Local taxis can be found outside the train station.


HUMANE and Ghent University fully intend to deliver the HUMANE Sustainability Summit in Ghent. If however, public health restrictions associated with the Covid-19 pandemic require it to be postponed, participants will be notified with as much notice as possible.

Neither HUMANE nor Ghent University are liable for any losses, accidents or damage to persons or objects during the HUMANE Sustainability Summit in Ghent. Participants attending the HUMANE Sustainability Summit in Ghent do so at their own risk and responsibility.